ICA-SUV Election 2022

Message bilingue / Bilingual message 

ENGLISH (EN FRANCAIS CI-DESSOUS)

INTERNATIONAL COUNCIL ON ARCHIVES

SECTION ON THE ARCHIVES OF UNIVERSITY AND RESEARCH INSTITUTIONS (ICA-SUV)

The Nominating Committee consists of Gabriele Mohale (Nominating Committee Chair), Brenda Gunn, Ángeles Moreno and Garfield Lam.

NOMINATIONS AND VOTING BALLOT 2022

Listed below are the candidates for the positions of Chair, Vice-Chair and Ordinary Members (see Part A below); voting instructions (Part B); and a voting ballot (Part C).

Part A. NOMINEES

A.1. Chair

One person has been nominated for this position. If the Section Steering Committee and the annual General Assembly ratify it, she will be elected by acclamation (no vote is required). If you have any questions or comments, please contact Gabriele Mohale, Chair, Nominating Committee, at gabriele.mohale@wits.ac.za .  

Designated person:

Caroline Brown, University Archivist and Assistant Director in the Library & Learning Centre and Culture & Information, University of Dundee, Scotland, UK

Caroline Brown is the University Archivist and Assistant Director in the Library & Learning Centre and Culture & Information. She has responsibility for Archives, Museums and Information Governance. A history graduate who took her Diploma in Archival Studies at University College Dublin, Caroline has worked at the Business Archives Council in London, the Rhodes Trust in Oxford, Edinburgh University and at the National Archives of Scotland. Caroline also spent several years as Programme Leader for the University’s distance learning programmes in Archives and Records Management and Family History and is still active in areas of research and teaching. She is responsible for a number of publications on recordkeeping issues including two books by Facet Publishing Archives and recordkeeping: theory into practice (2014) and Archival Futures ( 2018). Caroline has played an active role in several academic and professional organisations. She is currently a Trustee of the Scottish Council on Archives, a Director of the Scottish Archive Network, a member of the Executive Board of the International Council on Archives and Chair of its Section on University and Research Institution Archives (ICA-SUV). She is standing for her second term as Chair.

A.2. Vice-Chair

One person has been nominated for this position. If the Section Steering Committee and the annual General Assembly ratify it, she will be elected by acclamation (no vote is required). If you have any questions or comments, please contact Gabriele Mohale, Chair, Nominating Committee, at gabriele.mohale@wits.ac.za . 

Designated person:

Susanne Belovari, Archivist for Faculty Papers and Associate Professor at the University Archives, University of Illinois, USA

As a native of Austria, Susanne Belovari is the Archivist for Faculty Papers and Associate Professor at the University Archives, University of Illinois, USA. She has served on the bureau of ICA-SUV from 2006-2014 and as its vice chair from 2018-2022. Susanne created ICA-SUV’s online biography of archivists, Who’s Who in Archives Globally, and the SUV newsletter and served as their editor. She contributed to and wrote several ICA-SUV guidelines, the bylaws, policy documents, and the 2010 Management and Preservation of Scientific Records and Data Handbook for instance. She was co-chair of the programme and review committees of ICA-SUV conferences in 2014 and 2017 and chaired panels and presented at many SUV conferences.
Susanne has presented numerous papers at regional, national, and international conferences. Paper topics and publications include e.g.: (1) factors influencing archival work e.g. how archivists define an collecting area/subject matter, its history, and changes over time; larger contexts (political, economic, cultural, colonial) and military conflicts; and the snowballing number of international archival users; (2) digital and web archival issues focusing here on expediting digital appraisal and processing; (3) the history of archives and archivists as cultural agents; (4) donor – archivist relationships from the point of view of donors (traditionally ignored) and archivists; (5) processing ‘archives under siege’ (Holocaust/ genocide archives); (6) and her historical scholarship documenting the Viennese Jewish contributions to the famous Viennese Cuisine before 1938 and the National Socialist regime. Besides her archives degree, her academic background is in Latin American Studies, gender and international “development,” and the history of colonialism, science, and scientific representations of indigenous peoples. Susanne has a M.A., M.S., and a Ph.D. from the University of Illinois, Urbana, and did a post doc on the history of polymers at the Polymer Engineering Center at the University of Wisconsin, Madison, USA.

A.3. Ordinary Members

There are six people nominated for four positions. So, a vote is necessary (see Part B). The candidates are listed alphabetically below:

A.3.1  – Anne-Flore LALOË, Information Management Coordinator at EUMETSAT, Darmstadt, Germany

Anne-Flore LALOË is the Information Management Coordinator at EUMETSAT in Darmstadt (Germany) where she works within a team to support users with their information management needs, and to develop archival activities. Previous to that, she worked at a research institute (EMBL) in Heidelberg (also Germany), where, as the first archivist, she set up the new institutional and scientific archive, which was inaugurated in 2018. During her first term as an SUV Bureau Member, she co-organised the virtual 2021 SUV conference on the theme of “Archives, Ethics and Society”, and helped organise the monthly reading group, as well as continued activities around the archives of science and technology through the SUV committee CAST. In a second term, she hopes to continue taking part in and developing activities that contribute to the field of university and research archives and records. Anne-Flore enjoys giving back to the SUV community and learning from its members, and hopes to continue to serve them for another 4 years.

A.3.2 – Yves Lapointe, Director and University Archivist at McGill University, Montreal, Canada

Yves A. Lapointe is Director and University Archivist at McGill University in Montreal. He holds a bachelor in history, a certificate in archival studies and a Master’s degree in Library and Information Studies from Université de Montréal. As a freelance archivist, he provided counseling to public and private organisations including five universities for over twenty years. He has developed an expertise in records management systems. He was the Records Management Officer of Bibliothèque et Archives nationales du Québec (BAnQ) where he participated in the development and implementation of the institution’s hybrid records management system.

A.3.3 – Ngoako Solomon Marutha, Professor in the Department of Information Science at the University of South Africa (UNISA), Pretoria, South Africa

Ngoako Solomon Marutha is currently working as a Professor in the Department of Information Science at the University of South Africa (UNISA). He is part of the College of Human Science Research and Innovation committee, as well as the university Senate committee. He teaches archives and records management research, and information and knowledge governance for honours, as well as archival principles and practice for postgraduate programme. He also supervises over 20 masters and doctoral studies on information science research projects. He also serves as a representative for UNISA department of Information Science in the International Council of Archives (ICA). He is a member of the International Council on Archives Section on University and Research Institution Archives (ICA-SUV). He is a member of the South African Society of Archivists and serve in the National Executive committee as editor in chief for the Journal of the South African Society of Archivists. He is a Review Editor for Frontiers in Research Metrics and analytics journal. He presented several conference papers and published articles. Prof Marutha also serve as external examiner for several universities in South Africa (include UCT, UL, Forth hare, UKZN, DUT, UNAB) and also review articles for publication in several national and international journals. His research interest includes knowledge, archives, and records management, especially on patients and hospital records, electronic records, cloud computing, Blockchain technology, enterprise content management, big data management and police case records security among others. His professional industry background includes working as an information and records manager in several organisations for more than twelve years. He holds Bachelor of Information studies and Bachelor of Information Studies honour from University of the North (UNIN)-now known as University of Limpopo (UL), Master of Information Science and Doctor of literature and philosophy from University of South Africa (UNISA).

A.3.4 – Pepita Raventós, Archivist and Records Manager at the Archives and Records Management Unit of the University of Lleida, Catalonia, Spain

Pepita is an Archivist and Records Manager at the Archives and Records Management Unit of the University of Lleida (Catalonia. Spain). Since 2004 she has been responsible for the implementation of the archives and records management system in the University. She studied History and she is post‐graduated in records and archive management, she got her PhD (2018) of University Autonomous of Barcelona. She was member of the Bureau of the Section on University and Research Institution Archives (ICA/SUV), since 2015 to 2020. She is Vicepresident of the Technical Subcommittee SC1 of Records Management and Applications of Spanish Association for Standardization and Certification (AENOR), which is the official entity responsible for the normalization and certification in all industrial sectors and services in Spain. AENOR is the Spanish member of ISO and CEN (European Committee for Standardization). She participates drafting of ISO standards and their subsequent adaptation to Spanish Norms (UNE). She was Executive Committee Secretary of the Conference of Spanish University Archives (CAU) of CRUE, between 2015-2017, and Executive Committee member between 2008-2017. She is member of the Catalan Association of Archivist and Records Managers.

A.3.5 – Henry Alexander Rengifo Sánchez, Head of the Records Management Unit at Universidad de Los Andes, Bogotá, Colombia

Henry is an archivist and records manager with more than 20 years of professional experience in archives and records management, since 2009 he is Head of the Records Management Unit at Universidad de Los Andes (Bogotá, Colombia), he has been responsible for the implementation of archives, records management systems and quality management with technological support at the University. Henry studied Industrial Engineering and is a postgraduate with a Master’s degree in Industrial Engineering (2001) and a Master’s degree in Archives and Records Management (2015). He has teaching experience in topics related to document management, electronic documents, archive design and document centers with technology support in different universities in Colombia such as Universidad de la Salle, Universidad del Rosario and Universidad Javeriana (Colombia). He participates as a member in different technical committees of the General Archive of the Nation, Colombian State entity that governs public policy on archives and information management, such as: University Archives (CNAES) – (2009 – 2019), Digital Preservation (2011 – current), Document Management and Description (2011 – current), he is Vice President of the Ibero-American University Archives (2015 – current).
Since 2008 he represents the Universidad de los Andes as executive member of the ICA/SUV Bureau and is the only Ibero-American and Spanish-speaking member of the Bureau, in his possession in 2018 at the annual conference (ICA/SUV) (Salamanca, Spain) he proposed the celebration of the annual conference ICA/SUV 2020 (Bogotá, Colombia) proposal that was approved in 2019 by the members of the annual conference (ICA/SUV) (Dundee, Scotland) under the title “Memory, human rights and good practices in university and research archives: Different visions, a single goal”, due to the declaration of pandemic by WHO, the event was held in virtual mode during February 2021 with the participation of 1. 920 people from 47 countries. Seeks re-election as executive member of ICA/SUV for the period 2022-2026.

A.3.6 – Karen Jamison Trivette, Professor, Head of Special Collections and College Archives, Gladys Marcus Library, State University of New York, New York, USA

Karen has expressed a keen interest to serve ICA/SUV in a leadership capacity. She has been a member of SUV for quite a few years and an Individual Member of ICA since 2005 for most years. Since becoming a professional archivist, she has taken on leadership roles within her institution and for local, regional, and national professional organizations. She has also participated on the international level as a Foundation Board member for the Access to Memory (AtoM) 3 initiative and served that body in the capacities of Chair of the Roadmap Committee and as Vice Chair for the Board. Her service to the AtoM 3 Foundation Board was for 2 years.
In addition, Karen has presented at symposia, conferences, and other professional gatherings in many locations abroad where she felt most professionally stimulated by international influences. This is also made evident by her pursuing a PhD from Alma Mater Europaea/University of Maribor, Slovenia, which she aims completing by 2024.
Lastly, Karen has had the great fortune to publish in international journals such as the International Journal of Fashion Studies and the scientific journal, Atlanti. She has also twice contributed to international-in-scope monographs, The Fashion Forecasters and the forthcoming, Routledge History of Fashion and Dress, 1800 to the Present.

Part B. VOTING INSTRUCTIONS

  1. A vote is not necessary for the positions of Chair. Caroline Brown is elected by acclamation, subject to the approval of the Section Steering Committee and the annual General Assembly.
  2. A vote is not necessary for the positions of Vice-chair. Susanne Belovari is elected by acclamation, subject to the approval of the Section Steering Committee and the annual General Assembly.
  3. A vote is necessary to elect four Ordinary Members of the Section.

Please read the information about the candidates in Section A and :

– Choose the candidates that you want to elect

– Write the names in the ballot (Section C below)

– Add your contact information

The reason we require your contact information is to allow us to verify that you are eligible to vote. In order to vote, you must be a member of the ICA-SUV or representing an institution that is a member of the ICA-SUV. Only one person will be accepted as representative of an institution. 

Send your voting form by email only to Gabriele Mohale on gabriele.mohale@wits.ac.za  with the subject line “ICA-SUV elections”.

Voting ballots must be received by 15 May 2022

Results will be published 1 June 2022

Part C. VOTING BALLOT

Indicate below the name of 4 candidates for Ordinary Member that you want to elect. Also provide your personal contact information (to check your eligibility to vote).

Write the names of the candidates that you would like to vote for. The order you choose to write the names has no importance.
OrdinaryMember 
OrdinaryMember 
OrdinaryMember 
OrdinaryMember 
Your contact information
Name  
Institution  
Address 
Email  


Please send ballot via email only by 15 May 2022 to gabriele.mohale@wits.ac.za with the subject line “ICA-SUV elections”.

Please don’t hesitate to contact me if you have any questions.

Best wishes,

Gabriele Mohale

CONSEIL INTERNATIONAL DES ARCHIVES

SECTION DES ARCHIVES DES UNIVERSITÉS ET DES INSTITUTIONS DE RECHERCHE (ICA-SUV)

Le Comité pour les Elections, constitué de Gabriele Mohale (Présidente du Comité), Brenda Gunn, Ángeles Moreno et Garfield Lam.

NOMINATIONS ET BULLETIN DE VOTE 2022

Veuillez trouver ci-dessous une liste de candidats désignés pour le poste de présidente, vice-présidente et les postes des membres ordinaires (voir Partie A ci-dessous); les consignes de vote (Partie B), ainsi qu’un bulletin de vote (Partie C).

PARTIE A. LES CANDIDATS 

A.1. Présidente

Une seule personne a été nommé à ce poste. Si le comité directeur de la Section et l’assemblée générale annuelle le ratifient, elle sera élu par acclamation (aucun vote n’est requis). Si vous avez des questions ou commentaires, contactez Gabriele Mohale, Présidente du Comité des Élections à gabriele.mohale@wits.ac.za .

Personne désignée

Caroline Brown, University Archivist and Assistant Director in the Library & Learning Centre and Culture & Information, University of Dundee, Scotland, UK

Caroline Brown is the University Archivist and Assistant Director in the Library & Learning Centre and Culture & Information. She has responsibility for Archives, Museums and Information Governance. A history graduate who took her Diploma in Archival Studies at University College Dublin, Caroline has worked at the Business Archives Council in London, the Rhodes Trust in Oxford, Edinburgh University and at the National Archives of Scotland. Caroline also spent several years as Programme Leader for the University’s distance learning programmes in Archives and Records Management and Family History and is still active in areas of research and teaching. She is responsible for a number of publications on recordkeeping issues including two books by Facet Publishing Archives and recordkeeping: theory into practice (2014) and Archival Futures ( 2018). Caroline has played an active role in several academic and professional organisations. She is currently a Trustee of the Scottish Council on Archives, a Director of the Scottish Archive Network, a member of the Executive Board of the International Council on Archives and Chair of its Section on University and Research Institution Archives (ICA-SUV). She is standing for her second term as Chair.

A.2. Vice-présidente

Une seule personne a été nommé à ce poste. Si le comité directeur de la Section et l’assemblée générale annuelle le ratifient, elle sera élu par acclamation (aucun vote n’est requis). Si vous avez des questions ou commentaires, contactez Gabriele Mohale, Présidente du Comité des Élections à gabriele.mohale@wits.ac.za .

Personne désignée

Susanne Belovari, Archivist for Faculty Papers and Associate Professor at the University Archives, University of Illinois, USA

As a native of Austria, Susanne Belovari is the Archivist for Faculty Papers and Associate Professor at the University Archives, University of Illinois, USA. She has served on the bureau of ICA-SUV from 2006-2014 and as its vice chair from 2018-2022. Susanne created ICA-SUV’s online biography of archivists, Who’s Who in Archives Globally, and the SUV newsletter and served as their editor. She contributed to and wrote several ICA-SUV guidelines, the bylaws, policy documents, and the 2010 Management and Preservation of Scientific Records and Data Handbook for instance. She was co-chair of the programme and review committees of ICA-SUV conferences in 2014 and 2017 and chaired panels and presented at many SUV conferences.
Susanne has presented numerous papers at regional, national, and international conferences. Paper topics and publications include e.g.: (1) factors influencing archival work e.g. how archivists define an collecting area/subject matter, its history, and changes over time; larger contexts (political, economic, cultural, colonial) and military conflicts; and the snowballing number of international archival users; (2) digital and web archival issues focusing here on expediting digital appraisal and processing; (3) the history of archives and archivists as cultural agents; (4) donor – archivist relationships from the point of view of donors (traditionally ignored) and archivists; (5) processing ‘archives under siege’ (Holocaust/ genocide archives); (6) and her historical scholarship documenting the Viennese Jewish contributions to the famous Viennese Cuisine before 1938 and the National Socialist regime. Besides her archives degree, her academic background is in Latin American Studies, gender and international “development,” and the history of colonialism, science, and scientific representations of indigenous peoples. Susanne has a M.A., M.S., and a Ph.D. from the University of Illinois, Urbana, and did a post doc on the history of polymers at the Polymer Engineering Center at the University of Wisconsin, Madison, USA.

A.3. Membres Ordinaires

Il y a cinq personnes nommées candidates pour quatre positions.  Un vote est donc nécessaire. Le bulletin de vote se trouve dans la Partie B. Les candidats sont listés ci-dessous par ordre alphabétique :

A.3.1  – Anne-Flore LALOË, Information Management Coordinator at EUMETSAT, Darmstadt, Germany

Anne-Flore LALOË is the Information Management Coordinator at EUMETSAT in Darmstadt (Germany) where she works within a team to support users with their information management needs, and to develop archival activities. Previous to that, she worked at a research institute (EMBL) in Heidelberg (also Germany), where, as the first archivist, she set up the new institutional and scientific archive, which was inaugurated in 2018. During her first term as an SUV Bureau Member, she co-organised the virtual 2021 SUV conference on the theme of “Archives, Ethics and Society”, and helped organise the monthly reading group, as well as continued activities around the archives of science and technology through the SUV committee CAST. In a second term, she hopes to continue taking part in and developing activities that contribute to the field of university and research archives and records. Anne-Flore enjoys giving back to the SUV community and learning from its members, and hopes to continue to serve them for another 4 years.

A.3.2 – Yves Lapointe, Director and University Archivist at McGill University, Montreal, Canada

Yves A. Lapointe is Director and University Archivist at McGill University in Montreal. He holds a bachelor in history, a certificate in archival studies and a Master’s degree in Library and Information Studies from Université de Montréal. As a freelance archivist, he provided counseling to public and private organisations including five universities for over twenty years. He has developed an expertise in records management systems. He was the Records Management Officer of Bibliothèque et Archives nationales du Québec (BAnQ) where he participated in the development and implementation of the institution’s hybrid records management system.

A.3.3 – Ngoako Solomon Marutha, Professor in the Department of Information Science at the University of South Africa (UNISA), Pretoria, South Africa

Ngoako Solomon Marutha is currently working as a Professor in the Department of Information Science at the University of South Africa (UNISA). He is part of the College of Human Science Research and Innovation committee, as well as the university Senate committee. He teaches archives and records management research, and information and knowledge governance for honours, as well as archival principles and practice for postgraduate programme. He also supervises over 20 masters and doctoral studies on information science research projects. He also serves as a representative for UNISA department of Information Science in the International Council of Archives (ICA). He is a member of the International Council on Archives Section on University and Research Institution Archives (ICA-SUV). He is a member of the South African Society of Archivists and serve in the National Executive committee as editor in chief for the Journal of the South African Society of Archivists. He is a Review Editor for Frontiers in Research Metrics and analytics journal. He presented several conference papers and published articles. Prof Marutha also serve as external examiner for several universities in South Africa (include UCT, UL, Forth hare, UKZN, DUT, UNAB) and also review articles for publication in several national and international journals. His research interest includes knowledge, archives, and records management, especially on patients and hospital records, electronic records, cloud computing, Blockchain technology, enterprise content management, big data management and police case records security among others. His professional industry background includes working as an information and records manager in several organisations for more than twelve years. He holds Bachelor of Information studies and Bachelor of Information Studies honour from University of the North (UNIN)-now known as University of Limpopo (UL), Master of Information Science and Doctor of literature and philosophy from University of South Africa (UNISA).

A.3.4 – Pepita Raventós, Archivist and Records Manager at the Archives and Records Management Unit of the University of Lleida, Catalonia, Spain

Pepita is an Archivist and Records Manager at the Archives and Records Management Unit of the University of Lleida (Catalonia. Spain). Since 2004 she has been responsible for the implementation of the archives and records management system in the University. She studied History and she is post‐graduated in records and archive management, she got her PhD (2018) of University Autonomous of Barcelona. She was member of the Bureau of the Section on University and Research Institution Archives (ICA/SUV), since 2015 to 2020. She is Vicepresident of the Technical Subcommittee SC1 of Records Management and Applications of Spanish Association for Standardization and Certification (AENOR), which is the official entity responsible for the normalization and certification in all industrial sectors and services in Spain. AENOR is the Spanish member of ISO and CEN (European Committee for Standardization). She participates drafting of ISO standards and their subsequent adaptation to Spanish Norms (UNE). She was Executive Committee Secretary of the Conference of Spanish University Archives (CAU) of CRUE, between 2015-2017, and Executive Committee member between 2008-2017. She is member of the Catalan Association of Archivist and Records Managers.

A.3.5 – Henry Alexander Rengifo Sánchez, Head of the Records Management Unit at Universidad de Los Andes, Bogotá, Colombia

Henry is an archivist and records manager with more than 20 years of professional experience in archives and records management, since 2009 he is Head of the Records Management Unit at Universidad de Los Andes (Bogotá, Colombia), he has been responsible for the implementation of archives, records management systems and quality management with technological support at the University. Henry studied Industrial Engineering and is a postgraduate with a Master’s degree in Industrial Engineering (2001) and a Master’s degree in Archives and Records Management (2015). He has teaching experience in topics related to document management, electronic documents, archive design and document centers with technology support in different universities in Colombia such as Universidad de la Salle, Universidad del Rosario and Universidad Javeriana (Colombia). He participates as a member in different technical committees of the General Archive of the Nation, Colombian State entity that governs public policy on archives and information management, such as: University Archives (CNAES) – (2009 – 2019), Digital Preservation (2011 – current), Document Management and Description (2011 – current), he is Vice President of the Ibero-American University Archives (2015 – current).
Since 2008 he represents the Universidad de los Andes as executive member of the ICA/SUV Bureau and is the only Ibero-American and Spanish-speaking member of the Bureau, in his possession in 2018 at the annual conference (ICA/SUV) (Salamanca, Spain) he proposed the celebration of the annual conference ICA/SUV 2020 (Bogotá, Colombia) proposal that was approved in 2019 by the members of the annual conference (ICA/SUV) (Dundee, Scotland) under the title “Memory, human rights and good practices in university and research archives: Different visions, a single goal”, due to the declaration of pandemic by WHO, the event was held in virtual mode during February 2021 with the participation of 1. 920 people from 47 countries. Seeks re-election as executive member of ICA/SUV for the period 2022-2026.

A.3.6 – Karen Jamison Trivette, Professor, Head of Special Collections and College Archives, Gladys Marcus Library, State University of New York, New York, USA

Karen has expressed a keen interest to serve ICA/SUV in a leadership capacity. She has been a member of SUV for quite a few years and an Individual Member of ICA since 2005 for most years. Since becoming a professional archivist, she has taken on leadership roles within her institution and for local, regional, and national professional organizations. She has also participated on the international level as a Foundation Board member for the Access to Memory (AtoM) 3 initiative and served that body in the capacities of Chair of the Roadmap Committee and as Vice Chair for the Board. Her service to the AtoM 3 Foundation Board was for 2 years.
In addition, Karen has presented at symposia, conferences, and other professional gatherings in many locations abroad where she felt most professionally stimulated by international influences. This is also made evident by her pursuing a PhD from Alma Mater Europaea/University of Maribor, Slovenia, which she aims completing by 2024.
Lastly, Karen has had the great fortune to publish in international journals such as the International Journal of Fashion Studies and the scientific journal, Atlanti. She has also twice contributed to international-in-scope monographs, The Fashion Forecasters and the forthcoming, Routledge History of Fashion and Dress, 1800 to the Present.

PARTIE B. INSTRUCTIONS POUR LE BULLETIN DE VOTE

  1. Un bulletin de vote n’est pas nécessaire pour le poste de Présidente. Caroline Brown est élu par acclamation, sous réserve de l’approbation du comité directeur de la section et l’assemblée générale annuelle.
  2. Un bulletin de vote n’est pas nécessaire pour le poste de Vice-présidente. Susanne Belovari est élu par acclamation, sous réserve de l’approbation du comité directeur de la section et l’assemblée générale annuelle.
  3. Un bulletin de vote est nécessaire pour élire quatre Membres Ordinaires de la section

Veuillez s’il vous plaît, lire les informations sur les candidats de la Partie A, puis : 

– Choisissez les candidats/candidates que vous souhaitez élire

– Indiquez leurs noms sur le bulletin de vote (section C ci-dessous)

– Indiquez vos coordonnées

La raison pour laquelle nous demandons vos coordonnées est simplement afin de pouvoir vérifier que vous avez le droit de voter dans cette élection. Afin de voter, vous devez être membre de l’ICA /SUV ou vous devez être représentant/ représentante d’une institution qui est un membre de l’ICA-SUV. Une seule personne sera acceptée comme représentant d’une institution.

Envoyez par courriel uniquement à Gabriele Mohale gabriele.mohale@wits.ac.za  avec l’intitulé “ICA-SUV elections”.

Les bulletins de vote doivent être reçus le 15 May 2022

Les résultats seront publiés le 1 Juin 2022

PARTIE  CBULLETIN DE VOTE

Ci-dessous, indiquez le nom de 4 candidats Membres ordinaires que vous souhaitez élire. Veuillez également indiquer vos propres coordonnées.

 Nom des candidats que vous souhaitez élire voter pour. L’ordre que vous choisissez de les écrire n’a pas d’importance.
Membre ordinaire 
Membre ordinaire 
Membre ordinaire 
Membre ordinaire 
 Vos coordonnées
 Nom  
 Institution  
 Addresse  
 Courriel  

Merci d’envoyer votre bulletin de vote le 15 Mai 2022 à gabriele.mohale@wits.ac.za avec l’intitulé “ICA-SUV elections”.

N’hésitez pas à me contacter pour toute information complémentaire. 

Gabriele Mohale

BANISHED WOMEN – BANISHED WIVES

History writing about women in the struggle against racial oppression in South Africa

by Gabriele Mohale – ICA-SUV Executive Bureau Member; Acting Head & Archivist, Historical Papers Research Archive & Wits Digitisation Centre, University of the Witwatersrand, Johannesburg, South Africa

The month of August is Women’s month in South Africa. It originates from the historic march of South African women of all races to the Union Buildings, South Africa’s seat of Government, on the 9 August 1956.

This article seeks to talk about history writing about women in South Africa’s struggle against racial oppression, with archives becoming a source for a new class of researchers, being young black women, instead of seasoned historians. Relating to that, it will demonstrate the place of women in South Africa’s ‘struggle history’ through the case of particularly two relatively little known African women and wives, who followed their husbands into banishment.

But firstly, let us attend to the birth of South Africa’s National Women’s Day, which is so important in the history of this country, and where women made their mark, and which would be characterised by the slogan “Strijdom…You have struck a rock”.

The image above by the artist and cultural worker Judy Seidman, a member of the former “Medu Art Ensemble”, which was based in Botswana, would symbolise the power of women in the struggle against racial oppression in South Africa, and would appear in many Anti-Apartheid publications worldwide.

The principle of the pass system became legislated throughout South Africa in 1909, with an “Act to Provide for the Issue of Passes to Natives within Urban Areas”. It would be followed by the 1911 “Native Labour Regulations Act”; the 1923 “Native (Urban Areas) Act for the Administration of Urban Spaces and Influx Control for Africans”; and the all-encompassing “Group Areas Act” of 1950, assigning racialized residential and business sections in urban areas.

In 1955, under Prime Minister Johannes Strijdom, the then Minister of Native Affairs announced that from 1956 African women would also be required to carry passes, which lead to the powerful women’s march on the 6 August 1956.

Fast forward into the new century, the archives in South Africa, particularly speaking for the Historical Papers Research Archive at the University of the Witwatersrand in Johannesburg, have observed the history of women in the struggle against racial oppression being re- visited by young black women from a very different angle. They argue that the role of women, particularly from the more radical African nationalist movements, such as the Pan Africanist Congress (PAC) and the Black Consciousness Movement (BCM), as well as their youth and student wings, such as the South African Students Organisation (SASO), is literally absent. They also found that the general anti-Apartheid struggle grand narrative has elevated its male leaders to the point of hero-worship, but has neglected many of the mothers, wives, sisters and any related female figure, which would have shaped, supported, carried and suffered alongside their path.

This new generation of black women, many of them young, urban, educated and emancipated, question this persistent narrative not only from a historical point of view, but also from their own position in the present, and in a society that is still traditional, patriarchal, and unequal as far as the status of women is concerned. And through their engagement in research of this nature, they hope to do justice to those historical women figures retrospectively.

Perhaps to demonstrate the points made above, let us look at the examples of two women, who are little known, but who were the wives of struggle heroes whose names many associate easily with the struggle history in South Africa. Both women were banished alongside their husbands. Their names are:

Treaty Mahlouoe Mopeli, wife of Chief Paulus Howell Mopeli; and

Photograph: Ernest Cole, with permission from The Ernest Cole Family Trust

Veronica Zodwa Sobukwe, wife of Robert Mangaliso Sobukwe.

Banishment was one of Apartheid South Africa’s most cruel way of condemning political opponents without trial to a life in distant and often arid and desolate places for unlimited periods, as explained by Saleem Badat in his book “The forgotten people: Political banishment under Apartheid”. Between 1948 and 1986 160 people, amongst them women were banished. Little was known of their lives, so that they must not be remembered, that was the aim: to banish them far from their lives, their families and communities.

Treaty Mopeli was banished in 1954 to Frenchdale (Mafeking District) for being one of the leaders in the Witzieshoek Uprising, joining her husband Paulus Mopeli, who had been sent into banishment already in 1951, and where he died in 1971. Treaty’s banishment orders were only lifted after his death in 1972. There are hardly any sources about her life and of what happened to her after her banishment.

Veronica Sobukwe joined her husband Robert Sobukwe in his banishment to Galeshewe (Kimberley), were he served a five-year order after his release from Robben Island in 1969. After his death in 1978, Veronica and her family were kicked out of the house, and she eventually settled in uMasizakhe, a township on the edge of Graaff Reinet, and the birthplace of her husband. She died in 2018, having just received the ‘Order of Luthuli in Silver’ conferred by the South African Government, nominated by young activists.

Both women endured, for their own political activities and that of their husbands and their communities. They symbolise the sacrifices that many women have made, but for which few, very few were known by name and by their own account. It is hoped that the new generation of women will pick up their stories, and unearth from the archives and from their families the untold lives of those women heroes in their own right.

Photograph: Ernest Cole, permission from The Ernest Cole Family Trust

Reflections of an Academic Archivist Upon Retirement in 2021

By Stacy Belcher LEE, Executive Bureau Member of ICA-SUV, former Director of the University Archives, The University of Hong Kong

Stacy – drawn by her husband Dr. Hoyin LEE on the office whiteboard

As I look around my offices today I am reminded of how I stepped sideways from the study of Anthropology as an undergraduate to the study of History, and Archival and Museum studies as a graduate student, and thence, during my professional career to the study of records management, and then to rare books and manuscripts, digital archivy, and the study of the law in several different jurisdictions. With each step along the way I was filling in another part of the professional knowledge necessary for the application of archival theory and practice that has filled the last 30 years of my life.

In fact I remember in school when I was asked “Why Anthropology?” and I replied that “It is the study of all peoples at all times, what doesn’t it apply to?” In those days I was more than a bit of a smart arse… and I had yet to discover that Archivy has nearly the same depth of scope, applying to all peoples and all recorded time. What a joy to find that one study supported the other in ways I had yet to figure out.

Often, during the last couple of years here in Hong Kong, I have practised what my teacher Thicht Nhat Han, calls walking meditation, or walking with intent and focus on the here and now.  Gradually, as my mind begins to quiet (around mile 3 J) and my thoughts to become less agitated, I consciously begin a list of thoughts of gratitude.  My experience has me believe that gratitude relieves suffering and calms anxieties. I think archivists as a whole often suffer from frustration, anxiety, and occasional rage, as does anyone engaged in a profession that at its core is built on service to others.

So, if I am thinking about what I am grateful for within the context of my career as an archivist I have quite a long list. It may be very different from yours in the particular but in the general I think you will find it familiar.

Stacy is always a woman with positive thoughts

Not in any order (shameful for an archivist, yes?) these are some of the things I have loved about being an archivist and some things I have hated but which have forced me to learn and to grow up a bit:

  1. No matter how vital the role of records is in the life of the community, the majority of people will never think about that unless they are educated by archivists/records managers in a way which is both meaningful and appealing. Aim at educating the minority most important to your goals and then concentrate on education for the joy of sharing with other people – they both have value.
  2. Ditto in the life of your organization so learn to make friends and cooperate and only very occasionally carry a big stick…
  3. If you can communicate your joy in your work, you will make friends and influence people, just as Dale Carnegie said.
  4. There will always be a shortage of support, money, friends, influence, space, time, and so on. The old cavalry maxim “Get over heavy ground as light as you can” is still applicable. When I look back on my career I tend to dwell on that which I never got completely done instead of all that we accomplished.  And then of course I need to practise walking meditation again!
  5. In my particular case, I have been very fortunate to have worked and studied in beautiful places, with amazing collections, and have been able to travel quite a bit.  These are all things I enjoy very much but I also have learned from other archivists who have spent a lifetime in just one place of work. They have something to be envied as well, a depth of knowledge and a level of belonging to a place and a group of people that is rich with experience and love.
  6. I am extraordinarily grateful for the friends and family that my career has brought to me, to name just a few; my beautiful sister in law Tanya Zanish Belcher who also happens to be a superb archivist, an able administrator, and a friend since our days in grad school together; my fabulous husband Hoyin Lee, who is a member of the Faculty of Architecture here at the University of Hong Kong and whom I met and got to know as a colleague first; and my former mentee and current colleague Garfield Lam whom I am proud of as a professional but whom I think of as family, the son of my heart.
  7. What we do is important but we are not…think about that for a while and acquaint yourself with the meaning of the word humble. Rinse and Repeat every few years.
  8. Finally, I am grateful to have met, read, worked with, and been taught by many other archivists, GLAM professionals, historians and other scholars who have made my life richer, more varied, more full of curiosity, wonder and giggles than anyone could have hoped.  Thank you all so much, these are debts of gratitude that I have tried to pay forward, giving to others as you gave to me.
Stacy and Garfield in Dundee, Scotland for ICA-SUV Conference, June 2019
Stacy and Garfield in Washington D.C, USA for SAA Annual Conference, August 2018

An invitation to invite others to meet ICA-SUV

This photograph captures my first experience with ICA-SUV.

V&A Dundee, Scotland (Photo: Ellen Engseth)

When I arrived at the 2019 conference site in Dundee, Scotland, I was a novice in regard to the organization, and had yet to meet a member or the conference attendees. I was interested in the group of course, and was excited to be there to present a paper. I was curious about this international group of archivists who, like me, worked with research or university archives. The initial event of the conference was a tour of the Victoria and Albert Museum Dundee, Scotland’s design museum, itself an architectural piece of art. Designed by the Japanese firm Kengo Kuma & Associates, the waterfront building is meant to connect the city of Dundee with the River Tay and its maritime history, and reference the rich history of shipbuilding, maritime trade, and the textile industry. Seen here are the archivists who gathered outside the museum for our tour, and who are the first ICA-SUV archivists I met during the conference. This photo shows a portion of the museum with its neighbor, the ship RSS Discovery, built in Dundee and now residing there.

V&A Dundee, Scotland (Photo: Ellen Engseth)

During the next few days, I met many other new colleagues from around the world, and deepened my knowledge of the conference topic, appraisal, from various perspectives. And I became interested in how this organization ran, and what was involved with putting on an intentionally international conference. A few conversations and days later, a Bureau member approached me and suggested I consider joining the organization and becoming more involved. I very much appreciated this personal outreach, as it made me feel even more welcome or valued than I already did (the whole conference itself was very well run and friendly). This affirms to me what we often hear: personal invitation, outreach, and mentoring have real impact.

Many months later, I decided to join the organization and then to stand for election to be a member of the Bureau, the executive committee, on which I started serving this past year. As a new member of the committee, I am listening and learning, and participating where I can best contribute. I volunteer to organize and host the monthly reading group (please read another post about the reading group here). With a colleague in India and one in Germany, we choose readings or podcast/s, organize virtual meeting logistics, and then host the small, lively conversations. I appreciate the discussions with new colleagues around the world. These are friendly events, with space for all to join the conversation, and we welcome you to attend whenever convenient for you. We are also open to any suggestions for readings; please contact me at eengseth@umn.edu.

I hope you feel as welcome to join in with the ICA-SUV as I did in Dundee. And as our 2021 conference next month is both is online and free, it is even easier to attend! I encourage you to consider who you might personally invite to join us there. Please see this link and watch our social media channels for more details on the conference, “Archives, Ethics and Society,” hosted in Germany by the EMBL Archive and the Archives of the University of Heidelberg from 28-30 July, 2021.

And I look forward to meeting you in person, someday soon. Until then, stay well, colleagues.

Ellen ENGSETH, Bureau Member of the ICA-SUV since 2020, lives and works on the traditional and contemporary land of the Dakota peoples, also known as Minnesota, U.S.A., and holds the position of Curator of Immigration History Research History Center Archives and Head, Migration and Social Services Collections in the University Libraries, University of Minnesota.

CONFERENCIA ANUAL ICA/SUV 2020

Memoria, derechos humanos y buenas prácticas en archivos universitarios y de investigación: Diferentes perspectivas un solo objetivo

Versión ingles

La idea de celebrar un Congreso Internacional auspiciado por el Consejo Internacional de Archivos específicamente en archivos universitarios en Bogotá – Colombia nace en el año 2018 durante la conferencia anual del ICA/SUV en Salamanca España, donde se postuló la Universidad de los Andes como sede para la conferencia del ICA/SUV en el año 2020, postulación aceptada durante la conferencia anual del ICA/SUV en Dundee (Escocia). Este evento de intercambio académico y profesional, busca estrechar los vínculos con el ICA/SUV y con los archivos universitarios latinoamericanos.

¿Porque en Bogotá – Colombia?

Bogotá es la capital de la República de Colombia, está localizada geográficamente en el centro del territorio nacional a 2.625 metros sobre el nivel del mar, es una ciudad vibrante y multicultural donde sus calles de un pasado colonial convergen con la modernidad de la capital. Con sus casi 8.000.000 de habitantes, Bogotá es una ciudad que da la bienvenida a sus nacionales y extranjeros con los brazos abiertos. 

Fuente: https://es.wikipedia.org/wiki/Archivo:Campus_urbano_de_la_Universidad_de_los_Andes.jpg
Autor: Felipe Ortega Grijalba. Licencia: Creative Commons

La conferencia anual del ICA/SUV tendría lugar en la Universidad de los Andes, localizada en el centro de Bogotá y en el centro histórico de la ciudad. En esta zona, los visitantes pueden encontrar la mayoría de los más importantes museos, centro gubernamental y atracciones turísticas como el cerro de Monserrate. 

La Universidad de los Andes fue fundada en el año 1948, fue la primera universidad privada agnóstica y Laica en Colombia (completa independencia de los partidos políticos o movimientos religiosos). Fue concebida como un centro de estudio, un centro de investigación y un lugar donde la verdad puede ser sostenida. 

Realizar el Congreso en Colombia, presentaba una oportunidad única para reunir asistentes de diversos perfiles (i.e. archivistas, historiadores, documentalistas, antropólogos, entre otros) provenientes de los cinco continentes entorno a la discusión de temáticas que nos conciernen a todos, como los Derechos humanos, la conformación y recuperación de la memoria y el rol de los archivos universitarios. Colombia en el año 2016 firmó un acuerdo de paz con una de los grupos armados más antiguos de la región (FARC-EP) con la esperanza de finalizar un conflicto que ha sumido al país en una espiral de violencia durante más de 5 décadas, adicionalmente centro y sur américa durante todo el siglo XX fue una zona políticamente inestable, hoy en día con democracias consolidadas, pero una amplia proporción de sus países sufrieron dictaduras y procesos de migración y violencia, cuyas experiencias esperábamos compartir con nuestros colegas de otros continentes. Colombia por su privilegiada posición geográfica brindaba todas las garantías para cumplir con ese propósito. 

Autor: Foto de Luis Cont en Pexels

Por otra parte, esperábamos conocer de nuestros colegas norteamericanos, asiáticos, europeos, africanos sus experiencias y avances, aún incipientes en el contexto latinoamericano, en temas de transformación digital en el ámbito documental, el archivamiento web, uso de estándares internacionales, entre otros; perspectiva necesaria para proponer y fortalecer proyectos que busquen la conservación y acceso de la memoria documental en la región para el mundo. 

Para cumplir con este propósito a desarrollarse en forma presencial durante el 28 de septiembre al 2 de octubre del año 2020, la Universidad de los Andes inicia un proceso de búsqueda de aliados estratégicos en el país y la región que apoyaran este propósito y brindar una imagen diferente de la ciudad, su gente y el país para todos nuestros visitantes. En ese proceso la Universidad del Rosario, la Universidad Javeriana, el Archivo General de la Nación, el Archivo Distrital de Bogotá, el Centro Nacional de Memoria, las Facultadas de Artes y Humanidades y Ciencias Sociales de la Universidad de los Andes y la Red Iberoamericana de Archivos de Educación Superior (RIAES) fueron determinantes en ese propósito y nuestro público objetivo así lo evidenció, pues en nuestro llamado a presentar ponencia, desarrollado entre Diciembre y Febrero 2020 (época de vacaciones en Latinoamérica e invierto en el resto del mundo) recibimos un total de 67 ponencias provenientes de 15 países con un marcado interés en: Derechos humanos e Identidad, memoria y archivos. 

Lamentablemente y a causa de la declaración de pandemia en marzo del año 2020 este propósito se fue diluyendo por los problemas de salubridad y restricciones a la movilidad que el mundo ha padecido, es así que en el mes de mayo del 2020 decidimos realizar la cancelación del evento tal como lo habíamos organizado. Sin embargo, dentro del equipo de trabajo de la Universidad de los Andes consideramos que el propósito del Congreso “Unir voces de distintos continentes en torno a experiencias en preservación, conservación y divulgación del patrimonio documental y la memoria de las naciones, a través del trabajo realizado por archivistas, bibliotecólogos, historiadores, politólogos, antropólogos entre otras profesiones que le han apostado a salvaguardar el patrimonio documental del mundo” es válido y las barreras de distancia y tiempo deberían ser superadas. Con ello, decidimos realizar varios cambios, especialmente en el alcance, hablar con los ponentes, eliminar el cobro, retomar conversaciones con nuestros patrocinadores, etc., es así como en agosto de 2020 decidimos que este evento se haría en forma virtual, gratis para todos los asistentes, con traducción simultánea y en un horario que nos permitiera converger a la mayoría de personas a lo largo y ancho del mundo. 

Finalmente, el evento tuvo lugar durante los días 22 al 26 de febrero de 2021 en el horario de 8 am a 12 m hora Colombia, donde se presentaron 22 ponencias provenientes de 7 países, 3 mesas redondas y la intervención de Directores de archivo de Universidades líderes en sus regiones representando cada uno de los 4 ejes cardinales del país, las intervenciones centraron interés en compartir análisis y experiencias, en estudios sobre derechos humanos, reivindicación de memoria, rescate, conservación, preservación y difusión de colecciones y archivos, así como tendencias y desafíos en la gestión de los documentos electrónicos en los archivos universitarios. Contamos con unas estadísticas de participación muy superiores a los que aspirábamos en nuestro modelo más optimista en un entorno presencial, recibimos un total de 1567 registros de personas provenientes de 47 países de los cuales asistieron 948 personas durante los cinco días del evento. 

Especiales agradecimientos a la presidente del Consejo Internacional de Archivos Sección de Archivos universitarios y de Investigación ICA/SUV Caroline Brown de la Universidad de Dundee (Escocia) quien desde el primer momento lideró y acompañó el proceso, Pepita Raventós miembro del Bureau del ICA/SUV de la Universidad de Lleyda (España), Philippe Bruneau del PCOM (ICA) por la gestión de los fondos necesarios para el proceso de traducción simultánea Eng – Spa – Eng durante todo el evento, Maria Clara Quiróz Directora del Archivo Histórico de la Universidad del Rosario (Colombia), Alma Nohora Miranda Subdirectora del Archivo Histórico de la Pontificia Universidad Javeriana (Colombia), Sergio Mendez Director del Banco de Archivos Digitales de Artes (Colombia) de la Universidad de los Andes, Alvaro Arias Director del Archivo Distrital de Bogotá (Colombia) y Luisa Fernanda Mesa Coordinadora de Servicios documentales de la Universidad de los Andes (Colombia). 

Más información de los ejes temáticos, memorias e información general en el sitio web del evento: https://live.eventtia.com/es/memoria-y-archivos

Gracias

HENRY ALEXANDER RENGIFO SANCHEZ 

Jefe Administración Documental – Universidad de los Andes. Bogotá – Colombia 

Presidente comité de planeación del Congreso virtual: Memoria, derechos humanos y buenas prácticas en archivos universitarios y de investigación: Diferentes perspectivas un solo objetivo. 

Miembro Bureau ICA/SUV 2018 – 2022

hrengifo@uniandes.edu.co

ANNUAL CONFERENCE ICA/SUV 2020

MEMORY, HUMAN RIGHTS AND GOOD PRACTICE IN UNIVERSITY AND RESEARCH ARCHIVES: DIFFERENT PERSPECTIVES, A SINGLE OBJECTIVE

Click here for Spanish version

The idea of organizing an International Congress sponsored by the International Council on Archives specifically on university archives in Bogota, Colombia was born in 2018 during the annual conference of the ICA/SUV in Salamanca Spain, where the Universidad de los Andes was suggested as the venue for the ICA/SUV conference in 2020, and this was accepted during the annual conference of the ICA/SUV in Dundee (Scotland). This academic and professional exchange event sought to strengthen links with the ICA/SUV and with Latin American university archives.

Why in Bogota – Colombia?

Bogotá is the capital of the Republic of Colombia, It is located in the geographic center of the national territory at 2,625 meters above sea level, a vibrant and multicultural city where streets from a colonial past converge with the modernity of a thriving capital. With approx. 8,000,000 residents, Bogotá is a city that welcomes its own people and foreigners with open arms. 

https://es.wikipedia.org/wiki/Archivo:Campus_urbano_de_la_Universidad_de_los_Andes.jpg
Author: Felipe Ortega Grijalba. Creative Commons License

The conference was planned to be held at the Universidad de los Andes, located in downtown Bogotá and the historic center of the city (La Candelaria neighbourhood).  In this area, visitors can find the most important museums, churches, government offices and tourist attractions.

The Universidad de los Andes was founded in 1948, and it was the first private university in Colombia that was independent from political or religious movements or parties. It was conceived as a study center, a research center, and a place where truth could be upheld. 

Holding the Congress in Colombia presented a unique opportunity to bring together attendees of diverse profiles (i.e. archivists, historians, documentalists, anthropologists, among others) from the five continents around the discussion of issues that concern us all, such as human rights, the recording and recovery of memory and the role of university archives. Colombia in 2016 signed a peace agreement with one of the oldest armed groups in the region (FARC-EP) in hopes of ending a conflict that has submerged the country in a spiral of violence for more than 5 decades, additionally Central and South America during the twentieth century was a politically unstable area, today with consolidated democracies, but a large proportion of their countries suffered dictatorships and processes of migration and violence, whose experiences we hoped to share with our colleagues from other continents. Colombia, due to its privileged geographical position, offered all the guarantees to reach this goal. 

Foto de Luis Cont en Pexels

We also hoped to learn from our North American, Asian, European and African colleagues about their experiences and progress, still incipient in the Latin American context, on issues of digital transformation in the documentary field, web archiving, use of international standards, among others; a necessary perspective to propose and strengthen projects that seek the preservation and access of documentary memory in the region for the world. 

To support the hosting of the congress from September 28 to October 2, 2020, the Universidad de los Andes began a process of search for strategic partnerships in the country and the region to provide a different image of the city, its people and the country for all our visitors. In this process, the Universidad del Rosario, the Universidad Javeriana, the General Archive of the Nation, the District Archive of Bogota, the National Memory Center, the Faculties of Arts and Humanities and Social Sciences of the Universidad de los Andes and the Ibero-American Network of Higher Education Archives (RIAES) were successful and our target audience evidenced it, since in our call for papers, developed between December and February 2020 (vacation season in Latin America and winter in the rest of the world) we received a total of 67 papers from 15 countries with a marked interest in: Human Rights and Identity, Memory and Archives. 

Unfortunately, due to the declaration of pandemic in March 2020, and the health problems and mobility restrictions that the world has suffered, we decided to cancel the live event in May 2020. However, within the work team of the Universidad de los Andes we considered that the purpose of the Congress “To unite voices from different continents around experiences in preservation, conservation and dissemination of documentary heritage and the memory of nations, through the work done by archivists, librarians, historians, political scientists, anthropologists and other professions that have an interest in safeguarding the documentary heritage of the world” is valid and the barriers of distance and time should be overcome. With this in mind, we decided to make several changes, especially in the scope, talked to the speakers, eliminated the fee, resumed conversations with our sponsors, etc., which was how in August 2020 we decided that this event would be held virtually, free for all attendees, with simultaneous translation and at a time that would allow us to converge with the majority of people around the world. 

Finally, the event took place from February 22 to 26, 2021 from 8 am to 12 pm Colombia time, where 22 papers from 7 countries were presented, with 3 panel sessions and the intervention of archive directors from leading universities in their regions representing each of the 4 cardinal axes of the country. The interventions focused on sharing analysis and experiences in studies on human rights, memory, rescue, conservation, preservation and dissemination of collections and archives, as well as trends and challenges in the management of electronic documents in university archives. We received a total of 1,567 registrations from people from 47 countries, of which 948 people attended during the five days of the event, and the participation statistics were much higher than what we had hoped for in our most optimistic model in a physical environment. 

Special thanks to the Chair of the International Council on Archives ICA/SUV University and Research Archives Section Caroline Brown of the University of Dundee (Scotland) who from the very beginning led and accompanied the process, Pepita Raventós member of the ICA/SUV Bureau of the Universidad de Lleyda (Spain), Philippe Bruneau of PCOM (ICA) for managing the necessary funds for the simultaneous translation process Eng – Spa – Eng during the whole event, Maria Clara Quiróz Director of the Historical Archive of the Universidad del Rosario (Colombia), Alma Nohora Miranda Subdirector of the Historical Archive of the Pontificia Universidad Javeriana (Colombia), Sergio Mendez Director of Banco de Archivos Digitales de Artes (Colombia) of the Universidad de los Andes, Alvaro Arias Director of Archivo Distrital de Bogotá (Colombia) and Luisa Fernanda Mesa Coordinadora de Servicios documentales de la Universidad de los Andes (Colombia). 

More information on the thematic axes, memories and general information on the event’s website: https://live.eventtia.com/en/memoria-y-archivos

HENRY ALEXANDER RENGIFO SANCHEZ 

Head of Document Management – Universidad de los Andes. Bogotá – Colombia 

Chair of the planning committee of the virtual congress: Memory, human rights and good practices in university and research archives: Different perspectives but only one objective. 

Member of the ICA/SUV Bureau 2018 – 2022.

Reading Archival Theory from the Global South: Reflections on the Monthly ICA-SUV Archival Theory Reading Group

Intellectual work at its most fruitful has a collective dimension to it. The absence of a community of practice was something I felt acutely when I made my first (accidental) foray into archiving two years ago. Understanding the ins and outs of such highly specialized work on my own was liberating, but the persistent feeling that I may be reinventing the wheel was hard to shake off. I soon came to realize that my experience was far from singular. Many archivists in India are not formally trained in archival science, having come to archiving from diverse backgrounds, with varying concerns. Autodidacticism, trial and error, learning as you go along have been part of archival praxis in India all along. Although this opens up many creative and innovative possibilities, it can also be lonely work unless archivists devise ways to find each other. As new archives get built they raise provocative questions about the current state of techniques, technologies, standards, access policies,and ethical norms that make up our practice. How well do existing international archival standards serve current needs? Is there a need for an “Indian” archival standard? How have archives in the country evolved over the years? What is the social space our archives occupy and who are they meant for? 

It is from within this context that I approach the monthly reading group meetings organised by ICA-SUV since June 2020, where a group of archivists from different time-zones meet every month over Zoom to discuss an essay, article, or podcast about archives and archiving. Perhaps without the pandemic forcing us all to explore virtual modes of collective work, the idea of a virtual transnational reading group would never have materialised – a testament to changes in our common sense notions of what a community is, and can be!

Our very first discussion pivoted around an essay by noted Canadian archivists Joan Schwartz and Tim Cook, that problematised the archive and its pretensions to neutrality and objective truth. Starting from this postmodern macro-critique of the archive, subsequent discussions have drilled down into specific contexts and configurations of power – the archive and community activism, the archive and the state, archiving in times of crisis, the history of archival tools like the finding aid. In one sense, these sessions have doubled up for me as a kind of informal night school in archival theory, where instead of a formal classroom setting one learns from one’s peers. 

Just as the archival object illustrates the contextual and relational nature of knowledge, these meetings have opened a portal that lets me switch up scales, change vantage points, and move between the particularities of my work and a broader transnational archival discourse. I believe such a setup is uniquely positioned to raise certain critical questions: to what extent does archival theory emerging from the global North engage and speak to archival practices in other parts of the world? What would archival theory written from the global South look like? 

If I were to be ambitious and articulate one desired “objective” for these meetings, it is for archivists from different locations to be able to reflect on theory from within their local context and practice. The hope is that this community, brought together in part by the complex exigencies of a global pandemic, is able to outlast this moment of crisis itself and develop a much-needed multi-sited discourse on archiving.

(Bharat S. is an archivist and researcher at the French Institute of Pondicherry. Having a keen interest in urban history, music, and media studies, he was previously part of the Kolkata Urban Archive project.)

See more about the Reading Group meetings here.

Serendipitous Preparedness

Garfield Lam, Reference Archivist, University Archives, the University of Hong Kong

People often say ‘everything happens for a reason’. While we are still in the midst of the Covid-19 pandemic, I have been thinking about what I have learnt from this experience.

The pandemic is unpredictable, just like many things in life – which is why we make plans to be prepared and there is no difference in our profession. Libraries, Archives and Museums have preparedness plans for disasters. The on and off lockdowns and social distancing rules in Hong Kong affect our daily work in the Archives severely; especially for me as a Reference Archivist, who works closely with the physical collections and researchers. Since March 2020 I have been digitising a great deal of material to provide researchers access to our archival collections through digital means.

Looking back, my visit to the Institute of Conservation and Restoration (IBR) (https://www.bsb-muenchen.de/en/about-us/head-office-departments/ibr/) at Bayern State Library (Bayerische Staatsbibliothek) in Munich in October 2019 perhaps prepared me for this unprecedented and unpredicted challenge at work. The visit gave me an in-depth insight into the process of digital preservation, standards of digitisation including facilities as well as quality control, and how digitisation helps with providing inter-institutional access across German speaking countries and beyond. It seems to me that the visit prepared me for not only initiating the swift decision on digitising some of the popular materials for easy access right before the start of the lockdown but also for our ongoing uncertainty of prolonged closure of the University due to Covid as well as protests.

Between stacks at Bayern State Library, Germany (Photo: Garfield Lam)

Our digitised collections for research has already grown more than tenfold since March 2020 comparing to the entire year of 2019. It reflects not only the solid foundation of our up and coming new digital repository but also the needs of research and access. Our number of enquiries as of today in October has also already grown 63% compared to year 2019 and researchers are from diverse backgrounds and countries with interesting projects including students, curators, genealogists and authors from UK, USA and Germany. Most researchers are preparing for publications and exhibitions, both physical and virtual. The soaring numbers of ‘virtual’ researchers may imply that more people are focusing on their learning, educating and researching for their works during lockdown and our virtual research service is crucial in terms of providing email research consultation and widening the accessibility to materials.

Our fast growing digitised collections as well as enquiries have also given us strong evidence of the urgent need for a digital repository for online exhibition and providing digital access to our materials. The pandemic has given us an opportunity to prove the University Archives is a key knowledge hub for preservation, research, education and digital access to the history of the University of Hong Kong.

My visit to the Bayerische Staatbibliothek was serendipitous – it may not be planned for the unpredicted global pandemic but it surely did prepare for my digitisation tasks for the unforeseen lockdowns. So as the digitised collections that we have been accumulating now – they are not only supporting the ongoing research but also preparing for the wider access and outreach in the future, with or without the pandemic. Preparedness is the key for anything, anytime and anywhere.

HKUA twitter post (https://twitter.com/hkua8) relating to the visit to the Bayern State Library with colleagues. From left to right – Archivist Garfield from HKU Archives, Curator Chris from HKU Museum, Librarian Edith from HKU Libraries, Ms Qiu from Sen Yat-sen University Guangzhou and Conservator Jody from HKU Conservation. (Photo: Garfield Lam)

The ICA New Professionals Programme

by Anne-Flore Laloë

There is still time to apply for the 2020-2021 ICA New Professionals Programme (NPP) and if you are eligible – I strongly urge you to apply. The deadline is the end of June.

I was incredibly lucky to be selected as part of the 2019-2020 Programme, and it’s been a thrilling experience. I had been working as archivist for 4 years and only just completed a masters in Archives and Records Management (distance learning) at the University of Dundee. Like a lot of us, though, I worked alone, albeit as part of various local, national or international professional organisations. I saw in the NPP the chance to interact with a more people, from all over the world, who are also starting out as archivists.

The 2019-2020 Active NP cohort (as the ICA calls us) is made of 6 of us with different interests and backgrounds. We all got to meet in person at the ICA Conference in Adelaide, Australia in October 2019 where we presented together about our work. This was an incredible professional opportunity in itself! And, while it’s easy to say that the “best part” of the programme is the opportunity to travel to the next ICA conference or congress – the next cohort will be attending the ICA Congress in Abu Dhabi , UAE – there is so much more to the programme.

Each Active NP is assigned a mentor, and mine could not be more kind. Professionally and from his background, he could also not be more different to me. What we have in common it we’re both French-speaking archivists and immigrants in Germany. Over the year, he has helped me, supported me, given me new perspectives on work and life. We try to speak every week, and when we do, it’s always a highlight of my day.

Then, there’s the other Active NPs. We are a very diverse group – different life stories and career paths – all starting out in our chosen profession, with all the challenges and opportunities that come with that. As part of the NPP, the ICA assigned us with several responsibilities, such as managing the Programme’s social media and working on a project for the archival community. (Our project is still being worked on and will be launched soon.)

One of the best parts of the project has been to work on our project together, as a team. We each bring our strengths and together have made something which is much better than any one of us could have done alone. I’m sure of it. The NPP and “my” cohort have in no small way improved my ability to work in a group. And more than helping me professionally – my fellow NPs have become friends. This is an incredibly awesome part of the NPP.

There’s much more – meeting new colleagues, discovering new topics – but, in short, it’s all about being pushed outside of your comfort zone, but also given a really nice parachute to slow the fall. Go for it!

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